Administrative Coordinator

Administrative Assistant duties and responsibilities include providing administrative support to the repair engineers to ensure efficient operation of the office. Support managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department. 

Responsibilities and Duties: 

• Answer and direct phone calls 
• Manage an email queue system and respond in a timely manner. 
• Create repair authorization numbers, process Purchase Orders, assisting sales force in daily tasks, and processing requests to our parent company. 
• Clean up technical inspection reports that may not be written using proper English due to things being mistranslated from Japanese to English 
• Use graphical user interface to generate repair quotes for customers. 
• Ability to track stock transfers and order shipments.  
• Follow up with customers/sales on shipments and P.O’s. 
• Assist in the preparation of regularly scheduled reports. 
• Handle sensitive information in a confidential manner. 
• Take accurate meeting notes and action items as needed. 
• Develop and update administrative systems to make them more efficient. 
• Resolve administrative problems and escalate as needed. 

Requirements: 

• Previous admin or assistant experience 
• Knowledge of office management systems and procedures 
• Excellent time management skills, ability to multi-task and prioritize work 
• Attention to detail and problem solving skills 
• Excellent written and verbal communication skills 
• Strong organizational and planning skills 
• Proficient in MS Office; Pivot tables and charts preferred 
• Associates degree, any major concentration 

Why work for KEYENCE?  

• Competitive compensation & benefits 
• PAID training & development program 
• Recognized by Forbes World’s Top 100 as “Most Innovative” company 8 years in a row 
• Promote from Within Culture 
• Medical, Dental, Vision & other voluntary benefits 
• Total Compensation (including incentives): $59,636 

KEYENCE is an at-will, Equal Opportunity Employer.